What Do I Need To Do Before Participating?

When you register to attend a HSA Event it is expected that you will show up, you will be on time, and you will fully and promptly reimburse the organizer for the cost of your family’s participation.

Before registering…

  • check your family’s calendar to be sure you are free to attend
  • know the total cost and whether or not you can afford it
  • understand the time commitment, including driving distance 
  • be aware of any and all requirements or restrictions (target ages, skill or knowledge prerequisites, sibling policy, required supplies, stroller restrictions, etc.)
  • personally commit to attending barring illness or unexpected emergency

The expectation is that you will have read the complete event notice and that you will read any email communications from the organizers and will respect all parameters for the trip including all rules set by the organizer or venue.

Once you’ve registered for a HSA Event…

  • mark your family’s calendar with the event’s name, time and organizer
  • check your email for payment and/or confirmation instructions from the organizer

Many organizers will send an email reminder shortly before the event. If you do not receive an email reminder, be sure sure to visit the Event folder and review the information on your field trip:

  • record the organizer’s contact information (phone number and email)
  • make a note of the check-in time and the group’s gathering place
  • print or otherwise prepare your map and/or driving directions to the location
  • make a note of any parking information including cost and location

If the phone number for the location is given, write that down too, but be aware that location phone numbers are provided for your convenience should you become lost or need other last minute assistance. All other communication with the location should go through the organizer unless the organizer specifically directs you to contact the location. This includes requests for additional information, for special accommodations, and for additional seats/places.

If you are running late or need to cancel, please contact the organizer, not the location as they are unlikely that they will be able to pass the information on to the organizer!